Job Description
JOB SUMMARY
Under the supervision of the Executive Operations Administrator, this position is responsible for the overall financial administration of the Nueces County Community Action Agency (NCCAA) in accordance to Texas UGMS, OMB, NeighborWorks America, and internal fiscal policies.
ESSENTIAL DUTIES
Manages a grant fund accounting system for a non-profit organization. (Sage 50 Accounting experience)
Designs, operates and implements accounting policies and procedures to meet the cost, internal control, and compliance requirements in accordance with generally accepted auditing standards and the standards applicable to financial audits subject to CFR Part 200 Uniform Guidance.
Prepares budget, expenditure, and cash forecasts, journal entries, cash receipts and cash disbursement entries according to accounting procedures.
Prepares and submits expenditure reports and requests for reimbursements to funding sources in a timely manner.
Prepares budget expenditure reports for program staff and meets frequently to review
financial results and discuss anticipated changes.reporting
Assists Program staff in producing their respective annual budgets.
Processes, reviews and approves the bi-weekly payroll.
Prepares and presents Board and Finance Committee financial reports,
Prepares and presents the annual organization-wide budget.
Prepares the Comprehensive Annual Financial Report.
Oversees the annual single audit and retirement plan audit.
Communicates with and assists external auditors during annual financial and compliance audits.
Prepares memorandums and letters of correspondence to outside vendors pertaining to accounting matters.
Prepare quarterly Building depreciation reports, monthly bank reconciliation, maintenance on monthly salary allocations and various cost allocation worksheets.
Act as backup for travel advances & Fuelman gas cards.
Assist with G/L reconciliations.
Assist with procurement requisitions.
Assist with year-end encumbrance liquidations and carry-forward balances.
Prepare a weekly Notice of Payments.
Assist with maintaining control and accountability of fixed asset inventory.
Assist with the preparation of financial and compliance audits.
Performs other duties as assigned by the Executive Operations Administrator or Chief Executive Officer
Education and Experience:
BBA degree in Accounting with two (2) years of accounting experience, preferably in non-profit setting or any equivalent combination of education and directly related job experience.
Knowledge and experience in Sage Software.
Requires GED or High School Diploma
Knowledge, Skills and Abilities:
Bi lingual in English and Spanish preferred, but not required.
Computer literacy, including database management, spreadsheet, word processing, internet, and email.
Excellent communication and problem-solving skills, written and verbal
Commitment to and a passion for the agency's mission.
Proven ability to establish constructive relationships and interact as a positive role model.
Customer service orientation with the ability to effectively communicate regularly with internal customers, build relationships, manage customer expectations, and take responsibility for a high level of service.
Continuous learner who leverages opportunities for learning and applies new knowledge and skills
Ability to organize and prioritize multiple competing priorities to maximize personal and team effectiveness; keep detailed, accurate, and complete records and documentation as needed.
Meet the physical qualifications required as outlined in the job description.
Nueces County Community Action Agency will provide reasonable accommodations for disabled persons.
Physical Activity/Working Conditions (Identify the frequency with which each function is performed)
Must successfully pass pre-employment drug screening and periodically as indicated by the regional Texas Department of State Services or local health authority.
Must be able to pass a pre-employment physical examination.
Must possess and maintain a valid Texas Driver’s License (minimum, Class C), and pass Motor Vehicle record check.
Must dress in neat appropriate business attire and is professional in appearance and mannerisms.
Must maintain high level of integrity, professionalism, and confidentiality.
Work in Environment; standard office space with low to medium decibel levels and direct lighting.
To conduct this job, an individual must be able to perform all essential job functions satisfactorily.
Reasonable accommodation, in compliance with the ADA, may be made to enable any qualified person with disabilities to perform essential functions of the job.
On the job, physical demands and essential duties:
- Lift (up to 25 lbs.) | - Reach above shoulder level and use fine motor skills
- Sit, Stoop, squat, crawl and kneel | - Hearing and Visual
- Stand, squat, walk, push/pull | - Manage objects (Manual Dexterity)
Nueces County Community Action Agency adheres all laws and regulations reacted to EEOC, IDEA, ADA, HR-ADEA, HR-EPA, HR-PDA, FLSA, FMLA, COBRA, WC, TWC, HIPPA, CCL, and HHS.
Job Tags
Weekly pay, Full time, Work at office, Local area