Job Description
Company Overview: Ocean State Job Lot (“OSJL” or the “Company”) is a dynamic $850+ million general merchandise retailer with a strong foothold across the Northeast and Mid-Atlantic. With over 160 stores currently and ambitious plans to reach 180 locations, OSJL offers exciting opportunities for growth and contribution. We are an opportunity-driven retailer owning over 50% of our operating locations, totaling 8 million square feet, demonstrating our stability and long-term vision. At OSJL, you will be part of a team committed to delivering exceptional value to our customers while driving positive change and a more responsible future for retail within our communities.
Job Description: The Accounts Payable (“AP”) Manager role at Ocean State Job Lot (“OSJL” and “Company”) provides direction and guidance to the team responsible for processing accounts payable and vendor services. This includes overseeing the accurate maintenance of records, invoice verification, discount computation, expense coding, and voucher preparation. The AP Manager role collaborates closely with the AP team, OSJL leadership, and external partners to optimize performance, foster innovation, and drive impactful results.
Key Responsibilities: - Provide leadership and guidance to the AP team. Manage daily tasks and project work related to accounts payable and procurement processes.
- Manage associate performance, write performance reviews, provide coaching and feedback, delegate tasks, and confirm timely completion of work.
- Assist with hiring, coaching, and disciplinary actions for team members, as well as train and mentor team members.
- Oversee the processing of vendor invoices to ensure timeliness and accuracy.
- Lead all period-end closing and reconciliation activities.
- Maintain fiscal information, files, and records to provide up-to-date reference and audit trail for compliance. Review and manage accounting reports and AP registers to ensure accuracy.
- Process and submit year-end 1099 reports and forms, prepare reports for proper allocation of sales taxes by state, and maintain compliance with all applicable federal and state laws and regulations.
- Work closely with leadership in OSJL’s treasury department and the team to optimize the Company’s strategic goals for cash management and payment types (ACH, wire transfers, credit cards).
- Implement and maintain internal controls to promote accurate record-keeping and compliance with Company policies. Support internal and external audits by providing documentation and explanations as required.
- Prepare and analyze various AP reports for owners, leadership, and internal departments, as needed.
- Maintain positive relationships with key vendors; respond to elevated concerns or inquiries from owners, leaders, and suppliers.
- Oversee associate participation and task completion for all AP team projects, including quarterly testing of accounts payable system and procurement system upgrades.
- Coordinate assistance for OSJ’s Oracle system team with troubleshooting AP and procurement issues; provide business requirements and system recommendations when applicable.
- Effectively utilize virtual means to communicate efficiently and work independently under remote conditions, as applicable.
Qualifications: - An Associate's or Bachelor’s degree in accounting, finance, or related field is preferred.
- 10 or more years of accounts payable experience in a high-volume environment is required. Retail industry experience is a plus.
- Experience with accounts payable, including a fluent understanding of the three-way matching process and a procurement system, is required. Proficiency in Oracle Accounts Payable and Procurement cloud suite is preferred.
- 3 or more years of experience in a supervisory role is preferred.
- Proficient in MS Excel and/or Google platforms (i.e., Sites, Slides, Drive, Docs, Sheets).
Work Environment: - Works primarily in a climate controlled environment with minimal safety and health hazard
potential. - Works in an office environment sitting at a desk, table, or computer workstation for extended periods of time. Frequently uses near vision for reading and computer tasks.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Hybrid work option: Some work may be completed outside of the Company locations, with at least four (3) days a week in the Corporate Office. The role is responsible for setting up a professional and ergonomically safe work environment and to be available during working hours. Hybrid work options are not guaranteed and are subject to change at any time based upon Company policy, associate performance and business needs.
This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other job duties and tasks, some of which may be essential to the position. Leadership has the right to revise this job description at any time. The job description is not a contract, either express or implied. You are an at-will employee, meaning either you or the Company may terminate your employment at any time, with or without notice.
OSJL Featured Total Rewards & Perks: - Competitive Paid Time Off (PTO)
- Comprehensive Health Coverage: Including but not limited to Medical, Dental, Vision, and much more.
- 401K Program
- Flexible Spending Account (FSA)
- Tuition Reimbursement
- Associate Store 30% Discounts
- Enjoy complimentary access to OSJL-owned vacation properties, along with discounted gym memberships and 20% off at OSJL affiliated restaurants.
- Free lunch Fridays
#INDCORP
The annual salary range for this position is between $80,000 - $100,000. Salary commensurates with experience.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
Job Tags
Contract work, Work at office, Flexible hours, 3 days per week