The Fleet Oversight role is responsible for the strategic and operational management of approximately 550 leased vehicles, ensuring safe, compliant, and cost-effective fleet operations. The position serves as the primary liaison between internal employees and the outsourced fleet management vendor, coordinating fleet services, resolving issues, and supporting business needs. The role also provides financial analysis and guidance to cost center managers and is expected to expand into a regional oversight position, supporting additional fleets for AMIG and MRAm.
Manage day-to-day fleet-related requests from HSB, MRAm, and vendor partners, including vehicle relocations, reassignments, and availability coordination
Act as the primary escalation point when the fleet vendor cannot resolve driver or vehicle issues
Make informed repair vs. replacement decisions for damaged or high-cost vehicles
Provide fleet guidance and financial insights to cost center managers and supervisors
Partner with Procurement on fleet-related purchases and decisions
Address driver-related matters including parking tickets, toll violations, mileage reimbursements, and registration issues
Collaborate with Legal and Human Resources on serious driver disciplinary matters
Apply company mileage reimbursement rates accurately and consistently
Obtain and analyze fleet and financial data from internal systems and the fleet vendor
Perform monthly invoice audits, accruals, and account reconciliations
Maintain quarterly vehicle inventory updates for financial reporting
Provide fleet crash, sustainability, and cost data to internal stakeholders as needed
Monitor fleet usage, driver behavior, and vehicle status to ensure company safety and risk mitigation
Maintain an accurate and up-to-date fleet vehicle inventory
Ensure new hires meet Motor Vehicle Record (MVR) requirements before being authorized as fleet drivers
Set up and monitor payroll deductions related to vehicle usage
Calculate and administer annual personal-use fees
Support vehicle selection and annual buy-cycle planning
Perform MVR reconciliations and ad-hoc financial or fleet analysis as requested
Bachelor's degree preferred
5+ years of fleet maintenance or fleet operations experience required
Certified Automotive Fleet Manager (CAFM) designation is a plus
Experience implementing or maintaining fleet management software and data systems preferred
Background in transportation, logistics, or supply chain is beneficial
Strong verbal and written communication skills
Basic accounting and financial analysis knowledge
Highly detail-oriented with strong analytical and problem-solving abilities
Proficient in Microsoft Office, particularly Excel
Excellent organizational and multitasking skills
Results-driven, objective, and able to exercise sound judgment
Professional, proactive, and career-oriented mindset
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