Job Description

Manage American Prairie’s fleet operations (70%) and support infrastructure and maintenance work (30%) Oversee the full lifecycle of vehicles, heavy equipment, trailers, and other gas and diesel assets Administer and maintain the fleet management system, coordinate vehicle scheduling and use, and monitor maintenance schedules Coordinate with vendors and service providers for repairs and servicing Determine and prioritize fleet work needs and maintain accurate paper and electronic records Ensure current registrations and maintain maintenance and safety records for insurance compliance Manage the fleet maintenance budget and contribute field-informed information to the budgeting process Develop, support, and improve fleet management programs for operational efficiency, safety, and cost-effectiveness Execute fleet acquisitions and disposals within Asset and Infrastructures guidelines and budget Monitor infrastructure rolling stock and assets and report property, land, livestock, wildlife, or people concerns Develop and update SOPs and practical policies for vehicle use, maintenance, safety, and daily operations Educate team members on vehicle policies, procedures, and safety standards Report accidents, injuries, damage, and near misses to the Safety Manager Manage fleet vehicle insurance claims from incident documentation through resolution Perform basic maintenance, troubleshoot minor mechanical issues, and provide on-site fixes when feasible Assist with roadside troubleshooting and coordinate towing or other services Ensure vehicles and equipment are clean, organized, and operationally ready Perform infrastructure and asset projects, seasonal maintenance, building checks, and repairs Assist with daily operations oversight of seasonal technicians as needed Requirements Ability and willingness to positively represent American Prairie’s mission, goals, values and culture 3-5+ years of experience in fleet management, logistics, mechanics, or related fields Demonstrated ability to oversee daily fleet operations, including scheduling, utilization, and maintenance coordination Experience supervising staff, contractors, or vendors, including assigning work and providing feedback Working knowledge of vehicle and equipment maintenance practices, including gas and diesel assets Familiarity with safety standards, inspections, and regulatory compliance related to fleet operations Strong organizational skills with the ability to prioritize repairs, maintenance and competing operational needs Experience maintaining accurate records for fleet assets, including maintenance logs, registrations, and usage tracking Ability to troubleshoot issues, make timely decisions, and elevate more complex problems as needed Strong communication skills, with the ability to provide clear direction and coordinate across teams Proficiency with fleet management systems, word order tracking or similar tools Proficient use of technology including hardware and software for email, texting, calendars, time tracking, mapping, and data management systems Willingness and ability to contribute to hands‑on support with fleet maintenance and field needs as required Ability to use chemicals and cleaning products and tools such as disinfectants, degreasers, solvents, brooms, and vacuums Proficient with hand tools and power tools Ability to physically exert self, complete repetitive weight‑bearing labor such as shoveling, and lift and carry up to 50 pounds or more with assistance Physical mobility and dexterity including the ability to walk, stand, squat, kneel, bend, stoop, reach and handle Ability to operate 4WD trucks, skid steers, trailers, other farm and ranch equipment, and off‑road vehicles Ability to drive long distances alone in remote areas and navigate unmaintained or potentially hazardous roads in varied conditions such as mud, ice and snow Ability to travel outside of Lewistown on a regular basis Valid driver’s license and acceptable driving record Preferred: 4+ years in a similar role Preferred: Experience with Esri and Salesforce Preferred: CDL Core Competencies Demonstrates expertise in fleet management, including vehicle lifecycle oversight, maintenance coordination, and safety compliance. Proficient in utilizing fleet management systems and maintaining accurate records while ensuring operational efficiency and cost-effectiveness. Highest-signal resume keywords Fleet Management Vehicle Maintenance Coordination Safety Compliance Budget Management Staff Supervision ATS Optimization Keywords Hard Skills Fleet Operations Management Vehicle Lifecycle Oversight Maintenance Scheduling Troubleshooting Mechanical Issues Record Keeping Operational Efficiency Budgeting 4WD Truck Operation Heavy Equipment Operation CDL (Preferred) Soft Skills Strong Communication Skills Organizational Skills Team Coordination Problem-Solving Feedback Provision Certifications & Qualifications Valid Driver’s License Acceptable Driving Record Industry Keywords Gas and Diesel Assets Safety Standards Regulatory Compliance SOP Development Infrastructure Maintenance Tools & Technologies Fleet Management Systems Word Order Tracking Data Management Systems Email and Calendar Software Mapping Software #J-18808-Ljbffr

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