Job Description

Full-Time Secretary Position

Humboldt Middle School is seeking a dedicated and organized individual to join our team as a full-time secretary. This role is essential in providing administrative support to the school's operations, ensuring a welcoming environment for students, staff, and visitors. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask in a fast-paced educational setting.

Responsibilities:

• Greet and assist students, parents, staff, and visitors in a friendly and professional manner.
• Manage the school's front office, including answering phones, responding to inquiries, and directing calls as needed.
• Maintain student records, including enrollment, attendance, and health information, ensuring confidentiality and compliance with regulations.
• Assist in the preparation and distribution of school communications, including newsletters, announcements, and reports.
• Coordinate and schedule appointments, meetings, and events for school administration and staff.
• Process incoming and outgoing mail, packages, and deliveries.
• Support the administration with various clerical tasks, including filing, data entry, and maintaining office supplies.
• Assist with student registration and enrollment processes, including collecting necessary documentation and information.
• Handle student attendance and tardiness records, ensuring accurate reporting.
• Collaborate with teachers and staff to facilitate smooth daily operations and address any administrative needs.

Requirements:

• High school diploma or equivalent; additional education or certification in office management or administration is a plus.
• Previous experience in a school or educational setting or as a secretary preferred.
• Proficient in technology use.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and a positive attitude towards students, parents, and staff.
• Ability to work independently as well as part of a team.
• Must be able to pass background checks and comply with school district policies.

Humboldt Middle School is an equal opportunity employer and encourages applications from candidates of all backgrounds. We look forward to welcoming a new member to our dedicated team!

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